MINUTES
ST. MARY’S COUNTY METROPOLITAN
COMMISSION
REGULAR MEETING
OCTOBER 12, 2006
The meeting commenced at 1:09
p.m. In attendance were Commissioners Taylor, Suggs, Murphy, Werner,
Cranford and Wood; staff members King, Frederick, Shick, Cullins and
Bryan. Also in attendance was Jacki Meiser, General Counsel.
MOTION TO APPROVE AGENDA
Commissioner Werner moved to
approve the proposed Agenda as presented by staff. Commissioner
Cranford seconded the motion and approval was unanimous.
APPROVAL OF MINUTES
Commissioner Cranford moved to
approve Minutes of Regular Meeting held on September 14, 2006.
Commissioner Werner seconded the motion and approval was unanimous.
EXECUTIVE SESSION
Commissioner Wood moved to
adjourn into Executive Session at 1:11 p.m. to discuss personnel
issues and potential litigation. Commissioner Cranford seconded the
motion, and approval was unanimous.
The meeting readjourned into
Regular Session at 1:33 p.m.
Commissioner Cranford moved to
approve Minutes of Executive Session held on September 14, 2006.
Commissioner Wood seconded the motion and approval was unanimous.
DIRECTOR’S REPORT
A. Request for Connection
Extension/Combs C. Toney
Mr. King reported that, until he
receives Mr. Toney’s official letter of request, he proposes to
defer discussion on this issue.
B. Proposed 2007 Legislative
Package
- Extension of Term
Length for Board
- Proposed Uniform
Capital Improvement Financing System
Required documentation associated
with the Commission’s proposed 2007 Legislative Changes has been
forwarded to the Board of County Commissioners. A Public Meeting to
review all proposed changes within the County will be held on
November 14th, and will be attended by the current Board,
State Senator and Delegates. Mr. King invited the Board’s
attendance, and noted that both he and Ms. Meiser will testify on
the Commission’s changes. A copy of the document is attached to the
Minutes.
C. DNR/MDE and MDP Meeting with
County Commissioners
Mr. King briefly reviewed House
Bill 1141, and added that a briefing on the Chesapeake Bay Drainage
Basin Plan will be hosted by Maryland Department of the Environment,
Department of Natural Resources and Maryland Department of Planning
on October 24th, at the Governmental Center. A copy of
the Bill is attached to the Minutes.
FISCAL OFFICER’S REPORT
A. Accounts Receivable
Ms. Shick reviewed the Accounts
Receivable Report, a copy of which is attached to the Minutes.
B. Securities Report
Ms. Shick reviewed the Securities
Report, a copy of which is attached to the Minutes.
LEGAL COUNSEL’S REPORT
A. Pine Hill Run Sanitary
District #8 Boundary Change
Prior to inviting General Counsel
to clarify what action needs to be taken to achieve the boundary
change, Mr. King reviewed the history of this issue, which was
discussed at the September meeting.
Ms. Meiser continued that any
changes made to sanitary district boundaries requires a new reportable
plat which illustrates the new boundary as amended, and must be
approved by both the MetCom and County Commissioner Boards.
ENGINEER’S REPORT
A. Standard Engineer’s Report
Mr. Frederick presented the
Standard Engineer’s Report, a copy of which is attached to the
Minutes.
B. Replacement Arsenic Wells Update
Mr. Frederick reported that the
project is 80% complete, with a scheduled completion date of late
November.
C. Electrical Service -
Construction Trailer
In order to provide the trailer
with electrical service, the 200 amps currently serving the Petty
Building must be upgraded to 400 amps. He notified the Board that
Mattingly Electric Company has quoted a price of $3,430 to perform
this work; an increase of ±$1,200 over the previously requested
approval.
D. Andover Road Project
Permit approval has been received
from MDE, and staff anticipates commencement of this project following
receipt of the required materials on site.
E. Andover Estates Project
Permit approval is expected to be
received from MDE on September 21st; with physical
construction commencing in early November.
Mr. Frederick reported MDE approval
of the St. George Peninsula Pump Station permit. Lead items are being
purchased, with an anticipated project start-up date of April/May,
2007. Mr. King added that, although the 7 lots approved several years
ago by the Planning Commission will be responsible for ±$100,000 of
the cost of the station and forcemain, the developer will be
responsible for the majority of the cost.
In answer to a question from
Commissioner Wood, Mr. Frederick answered that the few residences on
Denton Road fall within the confines of the Andover Road project.
Mr. King concluded that both the
Andover Road and Andover Estates projects, totaling ±$1.2M, will be
financed through MDE’s Water Quality & Loan Act. However, in order to
commence construction prior to receipt of the loan, the State requires
adoption of a Resolution stating that the Commission intends to
reimburse the expenditure of its in-house funds with proceeds from the
State loan. He subsequently requested approval of Resolution #2006-02,
which he read into the record. A copy is attached to the Minutes.
Commissioner Wood so moved.
Commissioner Werner seconded the motion and approval was unanimous.
FACILITIES MANAGER’S REPORT
A. Open-End Chemical Purchasing
Contract for Sodium Hypochlorite
Ms. Hamlet, Purchasing Agent
requested approval to award the Open-End Chemical Purchase Contract
for Sodium Hypochlorite to Intercoastal Trading, Inc., for the price
of $1.84 per gallon.
Commissioner Murphy moved to award
the Open-End Chemical Purchase Contract for Sodium Hypochlorite to
Intercoastal Trading, Inc., for the price of $1.84 per gallon.
Commissioner Wood seconded the motion and approval was unanimous.
ADJOURNMENT
There being no further business,
Commissioner Cranford moved to adjourn at 2:20 p.m. Commissioner
Murphy seconded the motion and approval was unanimous.
Lilian J. Bryan,
Secretary
