MINUTES
REGULAR MEETING
ST. MARY’S
COUNTY METROPOLITAN COMMISSION
DECEMBER 14, 2006
The meeting
commenced at 1:00 p.m. In attendance were Commissioners Taylor, Suggs,
Gant, Murphy, Cranford, Wood and Werner; staff members King,
Frederick, Shick, Cullins, Sullivan and Bryan. Also in attendance were
Jacki Meiser, General Counsel, Tim Murphy of Murphy & Murphy, CPA, LLC
and Brian Jaffe of The County Times.
MOTION TO
APPROVE AGENDA
Commissioner
Murphy moved to approve the Agenda as presented by staff. Commissioner
Werner seconded the motion and approval was unanimous.
APPROVAL OF
MINUTES
Commissioner
Cranford moved to approve Minutes of Regular Meeting dated November,
09 2006. Commissioner Wood seconded the motion and approval was
unanimous.
LENGTH OF
SERVICE AWARDS.
Commissioner
Taylor congratulated Michelle Gambacorta, Purchasing Clerk and Harry
Pool, Utilities Mechanic on achieving 10-years of service with the
Commission, and presented them with Meritorious Service Awards.
APPRECIATION
PLAQUES
Commissioner
Taylor presented outgoing Commissioners Gant and Murphy with
individual plaques commemorating their tenure on the Board, and
thanked them for their service. Mr. King added his appreciation on
behalf of the staff.
DIRECTOR’S
REPORT
A. Request for
Connection Extension, Tin Top Hill – Mr. Combs Toney
Mr. King
recommended that the Board approve the referenced connection
extension, and requested a motion to this effect.
Commissioner
Wood moved that the Commission grant Mr. Combs C. Toney
an extension of
the deadline to connect to the public sewerage system for a period of
five years from this date. Commissioner Cranford seconded the motion
and approval was unanimous.
B. Scholarship
Committee Update
Mr. King noted
the lack of progress on this issue, and stated the unlikelihood of CSM
developing a curriculum for water/wastewater technology without some
form of tri-county effort. He will brief the Board further at a later
date.
C. Equal
Employment & Harassment Activities Policy
As a result of
today’s extensive Agenda, staff will delay presenting the Policy until
the January, 11 2007 Board meeting.
HUMAN RESOURCES
MANAGER’S REPORT
A. Meritorious
Service Awards Schedule
Ms. Cullins
distributed a schedule of Meritorious Service Awards for the Year 2007
for the Board’s information. A copy is attached to the Minutes.
B. Assistant
Engineer, Construction
The Assistant
Engineer/Construction vacancy has been filled by Mr. David Masteller,
who recently resigned his Commission with the United States Army Corps
of Engineers. He will commence his employment with MetCom on January
08, 2007.
FISCAL OFFICER’S
REPORT
A. Presentation
of Audit – Mr. Tim Murphy
Mr. Murphy
reported that the Commission’s FY06 audit has achieved “Unqualified
Report” status, the highest level of an opinion that an independent
qualified CPA firm can render to a client. He attributed the
improvement over the previous year to Ms. Shick, and highlighted
specific portions of the document. A copy of the complete audit is
attached to the Minutes
B. Accounts
Receivable Report
Ms. Shick
presented the Accounts Receivable Report, a copy of which is attached
to the Minutes.
C. Securities
Report
Ms. Shick
presented the Securities Report, a copy of which is attached to the
Minutes.
EXECUTIVE
SESSION
Commissioner
Cranford moved to adjourn into Executive Session at 1:30 p.m. to
discuss Personnel Issues and Potential Litigation. Commissioner Murphy
seconded the motion and approval was unanimous.
The meeting
readjourned into Regular Session at 3:15 p.m.
Commissioner
Gant moved to accept Minutes of Executive Session dated November 09,
2006. Commissioner Cranford seconded the motion and approval was
unanimous.
CONTINUING
BUSINESS
A. Mohawk
Drive/Hollywood Water & Sewer Projects
Mr. King
reported that the Planning Commission has decided not to change the
Water & Sewer Plan category for Mohawk Drive from W-6 (within 10
years) to W-3D (within 3 years). As a result, he has formally
withdrawn the Commission’s request to do so. Objections and concerns
received from the public as a result of the Public Meeting is attached
to the Minutes.
Similar comments
were received at the Hollywood Town Center Public Meeting. A copy of
their specific concerns is attached to the Minutes. Mr. King added
that the Board will be informed of the results of the most recent
survey mailed to all property owners in this area; however, the
probability is high that the scope of this project will need to be
revised. A copy of staff’s observations and recommendations on both
issues is attached to the Minutes
ENGINEER’S
REPORT
A. Standard
Report
Mr. Frederick
presented his Standard Report, a copy of which is attached to the
Minutes.
B. Lexington
Park Pump Station Bid Opening
Mr. Frederick
reported on the Bid Opening results, a copy of which is attached to
the Minutes. The lowest two bids which were above estimate by ± 120%
are still being evaluated, and staff is working with the Engineer to
investigate alternative ways to construct the station, while reducing
cost. Although he is not ready to make a recommendation at this stage,
he hopes to be able to do so by the January Board meeting.
FACILITIES
MANAGER’S REPORT
A. Updated
Monthly Reports
Mr. Sullivan
briefly reviewed updates of the Water/Sewer Flows, and Effluent Test
Results vs. Permit Conditions. Copies are attached to the Minutes.
B. Generator
Purchase
Mr. Sullivan
requested the Board to reject all bids for the proposed diesel
generator for the Hunting Quarters water system based on the fact that
they were significantly over budget. Staff is currently researching
acceptable alternatives.
Commissioner
Wood so moved. Commissioner Suggs seconded the motion and approval was
unanimous.
COMMISSIONERS’
TIME
Commissioner
Taylor suggested the value of conducting quarterly work sessions with
the BOCC/Planning Commission as a tool to better understanding each
other’s respective functions; as well as allowing open discussion on
important current issues. The Board agreed, and Mr. King offered to
contact County staff to discuss the possibility of arranging meetings
to commence after the 1st of the year.
In conclusion,
Commissioner Taylor reiterated his appreciation for the services
rendered to the Board by Commissioners Gant and Murphy.
ADJOURNMENT
There being no
further business, Commissioner Murphy moved to adjourn at 3:58 p.m.
Commissioner Gant seconded the motion and approval was unanimous.
Lilian J. Bryan,
Secretary
